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ADLV Expects Marked Growth For Online Checks By Local Authority Fleets – As DVLA Ends DLC Option

The ADLV (Association For Driving Licence Verification) is expecting a marked increase in Local Authority fleet demand for its online licence services, once the DVLA’s DLC (Driver Licence Check) service ends in December. Currently, the DLC is used to verify the licences of local authority fleet drivers and also to check the licences of local Private Hire Vehicle (PVH) taxi drivers. By using the ADLV online service, which is based on longer 3-year ‘permissions’, Local Authority users can easily automate more frequent checks than they were previously able to. This will, claims the ADLV, enhance both public and road safety.

The ADLV believes that its cutting-edge online services will prove popular as ADLV members observe a strict professional code of conduct, are ISO 27001 security compliant and are backed by full insurance protection. The service is also seen as a more convenient alternative to the individual ‘Share My Licence’ Scheme, where individual licences are verified manually with a single use time-limited credential.

Commenting on the service, ADLV Technical Director Kevin Curtis noted, “The DVLA is changing the way that driver information can be accessed and checked by local authorities for their own drivers and for PHV Drivers. They need to do this because the Government Gateway access, used by the DLVA to authenticate users of the DLC, will no longer be available after 1 December 2018.

“With the demise of this service, the ADLV expects that its online services will now prove to be extremely popular with local authority fleet managers seeking to both remain compliant and observe the highest standards of public safety. The secure online services that we offer will automate the processes involved and allow us to repeat checks over a three-year period. This actually represents a significant improvement in service levels and supports both public and road safety. With this in mind, we expect a highly positive response.

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ADLV Members Meet GDPR Compliance Rules Deadline

With the support of the DVLA, the ADLV (Association for Driving Licence Verification) now sees the ‘light at the end of the GDPR transition tunnel’. Recent GDPR based changes announced by the DVLA, meant that over 2 million drivers were required to grant new driving licence data check permissions to their fleet operator by the 25th August.  After this date no scheduled rechecks can take place using the former methods putting many drivers at risk of infringing company rules and policies until they comply.

With member companies collaborating closely as the new compliance rules came into force, the vast majority of the new mandates will have been checked and processed by the deadline, but some employers remain surprisingly complacent.

The new GDPR regulation deadline which applies to all private and public sector organisations processing Personal Data from the DVLA was seen as an incredibly narrow window by many industry observers. Fleet managers, who are legally obliged to check a drivers’ entitlement to drive, were potentially under enormous pressure to hit the August deadline.  To achieve this, ADLV members and their customers needed to ensure that the new fair processing declaration required under the new data protection legislation was seen and approved by each driver.

To ease the burden, ADLV member companies, who facilitate online licence data checking, contacted their customers promptly to advise on the new compliance requirements.

According to Terry Hiles, Deputy Chair of the ADLV, “The introduction of GDPR was a major challenge for the DVLA as the Agency managing this personal data and indeed for the driving licence checking industry itself. From a compliance perspective, all employers and third parties who are responsible for licence checking are now required to demonstrate that the new fair processing declaration has been agreed by the driver. Evidence of this needs to be stored securely in a way that can subsequently be audited thoroughly by the DVLA to ensure compliance with the new GDPR obligations. This is, in fact, excellent news for ADLV members as we are all ISO27001 accredited – and, even better, it raises the bar for security and data processing within the industry. Those organisations that are not data-secure will have to meet these exacting new standards. This is good news for both data subjects and the licence checking industry as a whole.”

“Whilst the GDPR transition has proved to be a mammoth task to be executed over an exceedingly tight timeframe, our members were always committed to ensuring that any processing is correct and complies fully with the new GDPR. In large part, with the very welcome support of the DVLA, the membership has been able to achieve this… albeit there may still be some housekeeping with outstanding customers required for some time to come.”

For those people who would like an ADLV member to contact them, please visit the contact us page on the website www.adlv.co.uk

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ADLV urges fleet managers to increase online licence check frequency for high risk drivers

Citing recent road safety figures, the Association for Driving Licence Verification (www.ADLV.co.uk ) is urging fleets to increase the frequency of driving licence checks on high risk drivers. According to new ADLV recommendations, monthly checks should be carried out on drivers with more than nine points as a matter of best-practise.

The recommendations seek to build on guidelines by the Freight Transport Association and FORS (Fleet Operators Recognition Scheme) which both recommend drivers should be checked at least bi-annually as a matter of course.

However, according to the ADLV, as a driver gets closer to losing their licence then more frequent checking makes good sense – as penalty points and potential disqualifications can happen quickly through totting up. It’s simply not enough, says the Association, for fleets to rely on staff self-declaring when they receive penalties. Rather, full compliance should be based on a managed risk-based approach.

Commenting on the new policy directive, Mark Sugden, Secretary of the ADLV commented, “Driving remains one of the most hazardous activities British employees can be expected to undertake on behalf of their employers. Britain has a high number of road fatalities and, sadly, between five and six hundred each year involve people or vehicles in work-related crashes.

“For such potentially high-risk work, one would expect driving licence checks to be frequent and thorough. But, as a recent poll revealed, some companies only run checks once a year, and many still rely on employees to inform them of any changes. When someone’s job is on the line, the sad fact is that relying on trust simply isn’t enough. Indeed, a recent RAC Insurance survey discovered that only 13% of respondents would inform their employers of penalty points that they incurred, with 25% already having points that they had previously failed to disclose. Many fleets run no follow-up checks, only checking documentation properly when new employees join. This means there could well be employees who are no longer legally entitled to drive behind the wheel, leaving their organisation wide open to considerable fines, and, in the case of an incident or crash, severe reputational damage.

“Now that licence checks can easily be made online, there is no excuse not to
automate and streamline the checking processes. This one move could contribute significantly to safer roads and fleets that ‘know their drivers’ better.”
With recent increases in penalty points for mobile phone use (up to 6 points), points can now accumulate faster than ever. In light of this, says the ADLV, fleet best-practise frequencies for licence checking need to increase. This ties in with The Traffic Commissioners’ advice that fleets should undertake checks every quarter. In addition, the ADLV believes that a risk-based ‘scaled response’ approach could help ensure maximum protection for businesses. This could be:

  • • 0-3 points – Normal risk profile – bi-annually
  • 4-7 points – medium risk – quarterly
  • 8+ points – monthly

The ADLV says that it understands that the time and expense of running checks is probably the main reason many organisations avoid doing so on a frequent basis. Whilst this might seem daunting to some, the ADLV says it’s important to balance the initial costs against hugely damaging fines or worse still, the cost in human terms when things go wrong.

The ADLV is to promote the new policy on the basis that its endorsement is a vital investment in road safety. According to the recommendations, those fleets where best-practise and compliance are uppermost should review the frequency of checks at the earliest convenience.

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GDPR Compliance Rules Require Over 2 Million Fleet Drivers To Revalidate Driving Licence Data Consent

GDPR based changes announced by the DVLA, this month, mean that over 2 million drivers will be required to grant new driving licence data permission to their fleet operator. Only by complying with the new rules, which come into effect 25th August 2018, will fleet drivers be properly checked.

The new GDPR regulation will apply to all private and public sector organisations processing Personal Data and receiving driver information from the DVLA. Employers and fleet managers, who are legally obliged to check a drivers’ entitlement to drive, will be under enormous pressure to hit the August deadline. To ease the burden, ADLV member companies, who facilitate online licence data checking, are contacting their customers to advise on the new compliance requirements.

ADLV members and their customers must satisfy themselves that the new fair processing declaration complies with the new data protection legislation and is permitted by the driver. ADLV members will advise customers on the implication of the change and how they can ensure compliance with the new DVLA requirements.

Kevin Curtis, Technical Director of the ADLV commented, “This is a huge shift for the DVLA and indeed the driving licence checking industry as a whole. From a technical and compliance perspective, all employers and third parties who are responsible for licence checking will need to be able to demonstrate that the new fair processing declaration has been signed by the driver. This will need to be stored in a way that can be audited by the DVLA to ensure compliance with the new GDPR legislation. This is good news for ADLV members as we are all ISO27001 accredited – and this simply raises the bar for security and data processing within the industry. Any companies that were not data-secure will now have to adhere to these new standards which is good for data protection and the licence checking industry as a whole.”

 

 

Commenting on the changes, Malcolm Maycock Chair of the ADLV commented, “The security of data and compliance in accordance with legislation, whether it is Data Protection regulations or current work-related road safety legislation, is a core business function of ADLV members. Whilst this is a mammoth task in a short timeframe, our members are committed to ensure that all processing is correct and complies fully with the new GDPR legislation. The good news is that the new Data Processing Declarations will continue to remain valid for 3 years from the date permission is granted.”

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ARI Joins ADLV As Fleet Procurement Prioritises Online Checking and GDPR Excellence

Fleet Management innovator ARI is the latest organisation to join the Association For Driving Licence Verification. The move reflects the Association’s growing popularity with Fleet Procurement Managers, who now see the benefits of regular online licence checking. There is also an appreciation, by the trade, that the ADLV supports Health and Road Safety legislation, meets ISO 27001 requirements & advises members on how to prepare for GDPR. Combined, the perception of both existing members and new recruits is that the ADLV now offers fleets a proven hub for good practice, enhanced governance and compliance.

Commenting on their decision to join the ADLV, Matt Cranny, Operations Director of ARI says, “As a company that checks thousands of licences annually, we must align ourselves with partners that ensure consistency and corporate responsibility at a membership level. ADLV’s rigorous Code of Conduct, which underwrites the Association’s operations, shares our focus on the development of best practice, building efficiencies and introducing innovation. “Working with ADLV will support us in continuing to deliver the highest standard of service to our customers, and we are looking forward to working closely together and contributing to the excellent standards they aim to deliver.”

For his part Chris Thornton, ADLV Treasurer, welcomed Matt Cranny’s comments adding: “With its international provenance, ARI is respected for the quality of its services and an impressive track record in customer care. With the imminent arrival of GDPR and the broad range of other regulatory compliance issues, ARI sees the very real benefits of ADLV membership for their customers and we are delighted that they have joined as our latest member. Several other organisations are actively considering joining too as more and more procurement managers insist on the ADLV’s involvement when it comes to licence checking.”

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ADLV and DVLA To Work Closely To Implement Online GDPR changes for the Access to Drivers Data (ADD) Service

The Association For Driving Licence Verification (www.ADLV.co.uk ) is to work closely with the DVLA on the implementation of GDPR (General Data Protection Regulation) for the ADD service. By helping to explain the GDPR rules for its members’ fleet customers, the ADLV believes that discussions will help to define the industry standard.

The ADLV will support members with an advisory document for fleet managers, which will include such topics as:

  • The content of Privacy Notices on how the data will be used and how long information can be held.
  • Required Audit trails and what happens to the data afterwards.
  • The right to be forgotten.
  • Potential changes in the mandate and the associated terms and processes.
  • Required Training Issues.

Commenting on the new regulations, Terry Hiles ADLV Director and Commercial Director of Licence Check Ltd, noted, “GDPR is going to present a challenge to a worryingly large number of businesses which have hitherto assumed that sitting beside the driver to look at their licence details using the DVLA’s service for individuals is sufficient evidence of consent. As an association, speaking to businesses of all sizes in the UK, we find that our members encounter this on a daily basis. The reality is though that this service is for the individual driver’s use only.”

Commenting on the joint discussions with the DVLA, Kevin Curtis ADLV director and Managing Director of Driving Monitor added, “GDPR is the biggest data challenge on the horizon for fleet managers. However, the ADLV will be advising our members on how to prepare fully for the changes ahead. We are delighted to be working with the DVLA as a new contract is being prepared for ADD users.”

“ADLV aim to publish a membership advisory document early in 2018 and will be available to answer queries for members online.“

 

For her part, Donna Jones, Senior Commercial Data Sharing Manager at DVLA Commented, “we welcome the advice that is to be given to ADLV members. The DVLA has been undertaking a detailed review of all its contracts in relation to GDPR, including the ADD contract which we expect to rollout in March 2018, in readiness for the new legislation being implemented from 25 May 2018.”

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New ADLV Team Eyes Evolving Opportunities Including GDPR

Several new faces have joined the Association for Driving Licence Verification (www.ADLV.co.uk ) board. The changes, made in accordance with the Association’s founding charter, see Licence Check’s Terry Hiles elected as Deputy Chair to support the existing Chair, Malcolm Maycock of Licence Bureau. Chris Thornton of DriveTech joins as Treasurer and Mark Sugden of GBG takes over as Secretary and Head of Marketing. Kevin Curtis of Driving Monitor remains as Technical Director. The new team will set about building on the successes of the ADLV’s first 3 years and tackling future opportunities, including upcoming issues such as GDPR. Within this, the association will continue to raise fleet data access issues with the DVLA and seek to promote awareness of its widely acclaimed quality standards with sector procurement managers.

Commenting on the new line up, Terry Hiles the ADLV’s new Deputy Chair outlined both the challenges and opportunities facing the new team, noting: “The next few years will be extremely challenging and exciting for our members as the market is experiencing strong growth. On one hand, this is being driven by changes in legislation and sentencing guidelines, requiring improved driver risk assessment. On the other hand, there is the widespread inclusion of licence checking as an integral feature in new driver related software applications and recommended operating standards.  We also face the introduction of the most significant and far reaching changes in the law relating to the management and processing of personal data in the past twenty years: GDPR.  Guiding our members through these changes and looking at opportunities to expand our membership will dominate our agenda for the foreseeable future.”

 

Malcolm Maycock the ADLV’s Chair welcomed Terry’s comments adding: “The new volunteer committee will renew our impetus and provide an exciting new chapter for the ADLV. The successes of the original board cannot be underestimated as a great deal has happened since our inception. Projects completed to date include the initial ADLV setup at the DVLA’s behest, the delivery of eConsent, the inclusion of CPC data, the smooth on boarding of suppliers to ADD & the DVLA annual fee review.

 

Naturally, the new board is extremely ambitious and is now working on behalf of the membership across major issues such as: DVLA contracts, GDPR, online processing for DVANI and the extension of CPC data. In the long term, there will be a greater amount of real-time data available which will provide huge benefits for Road Safety and the good of all. The new board is extremely dynamic with 5 companies representing a group of intermediaries who undertake over 85% of the online checks at DVLA in that sector. That is why compliant fleets choose ADLV members.

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ADLV Goes Live With CPC & Tacho Data

Answering the demands of UK Fleet and Haulage managers, members of the ADLV (Association For Driving Licence Verification www.adlv.co.uk) are now adding Tacho and CPC data to their products. This new ‘live’ data allows ADLV member’s customers to further automate driver checking, streamlining the processes involved and supporting more frequent checks. The move reflects the output of positive and sustained discussions between the ADLV and the DVLA over the last 18 months.

The ADLV is keen to commend the professionalism and support received from the DVLA, who responded to ADLV survey figures showing that strong demand for CPC and Tacho data existed amongst major haulage organisations.  The ADLV has also confirmed that it is soon to commence talks with the DVLA regarding the addition of data for CPC holder ‘Driver Training Record’ information. This data would add additional automation for Fleet managers seeking to ensure that drivers are CPC compliant. The ADLV is confident that there will be strong demand for this data from fleet and haulage managers and intend to undertake further research with their customers to support the case to the DVLA for more data.

Commenting on the news Richard Payne-Gill ADLV deputy chair noted,

“With the CPC and Tacho data added into the mix, our members are receiving an unprecedented level of interest for this information. We are also receiving approaches from companies seeking to join the ADLV; so it’s clear that there is active demand from Fleet managers seeking effective solutions for their business.

“We are also keen to add more data sets, which help employers ‘know their drivers’ better. This reduces risk, boosts HR management and supports road safety. One of these is the CPC holder driver training record information, which given today’s announcement seems like a natural development. We thank the DVLA for their support to date and look forward to working closely with them on areas that support the excellent work of fleet managers across all sectors.”

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ADLV & Fleets Welcome DVA’s Review Of Online Driving Licence Data System For Northern Ireland

The Association For Driving Licence Verification (www.ADLV.co.uk) has welcomed moves by Northern Ireland’s DVA (Driver & Vehicle Agency) to conduct a review of its upcoming online licence verification service to ensure best-practice. The decision to initiate the review followed an approach by the ADLV which represents the licence checking needs of the UK fleet industry.

Currently, the processes adopted and developed by the DVA are designed to provide a licence verification service to third parties. As part of a recent Transformation Programme by the DVA, initial steps were taken to implement a new Driver Licensing IT system. This would roll out a range of service enhancements including, in later phases, the new online licence checking system. The proposed online system would in many ways be similar to the electronic version of DVLA data currently offers through ADLV members. However, until the new system goes live, the DVA will continue to rely upon its current paper-based mandate system.

Keen to add electronic NI data to their existing DVLA data files, the ADLV sought to ensure that accessing the upcoming online data file is fully streamlined and free from any unnecessary administrative hurdles. The Initial discussions between the DVA and ADLV have focused positively on how possible it might be to replicate the system used by the DVLA, albeit there is a recognition that this could vary given the differences in scale between the two operations.

Chris Thornton Sales Director of ADLV member, AA DriveTech welcomed the move saying, “We are very heartened that the DVA has been receptive to the checking industry’s concerns and are to review the upcoming system against best-practice criteria. We fully appreciate the challenges that the DVA’s current, manual service creates in terms of resourcing and scalability and are keen to support them with the implementation of a new electronic offering.

“By creating a service similar to the DVLA’s this would significantly reduce the DVA’s operational costs and more importantly improve both access and checking frequency for fleets. In addition, by supporting more frequent online checks, it will also make a valuable contribution to road safety.”

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ADLV 2017 Predictions Show Fleets Achieving More With Richer Bigger Data

The ADLV’s (Association For Driving Licence Verification’s) 2017 predictions show fleets using richer, bigger data more frequently. They will be using it to drive areas from compliance through to road safety.  Amongst the main predictions are:

 

Increased Regularity of Electronic Checking For Compliance

The best practice frequency for compliance in licence checking by fleets has recently increased to twice a year, on average.  Under the recently issued FORS Standard (Version 4.0) twice yearly checks are now the minimum requirement. However, many larger fleets are now carrying out quarterly checks. As Richard Brown MD of ADLV Member Licence Check Ltd. says, “Not that long ago, many organisations were limited to annual checks. However, as the technology is now there to carry out more frequent checks with ease, fleet managers are building this into their compliance plans on a quarterly basis.  This ensures that the data that fleets are now working with is almost constantly updated and therefore of a much higher quality.”

 

Licence Data Will Combine With Additional And Client Data Sets To Boost ‘Know Your Driver’ Data Quality

Early this year, CPC and Tacho data will become available alongside standard driving licence data. The ADLV is already working on a number of additional data sets to combine with driving licence and Tacho data. As Kevin Curtis Technical Director of the ADLV says, “Having driving licence data in a readily accessible format, the different types of data that can be combined are potentially endless. When combined with our clients’ own data too, one can see some quite targeted data analysis, be this regional or in respect of the particular competencies of drivers required. The value of this integrated data will grow exponentially.”

 

Greater Use Of Big Data Analytics To Drive Corporate Decision Making

There will be far more use of big data to drive fleet analytics in support of management decision making. ADLV data will play its part here. As ADLV Chair Malcolm Maycock says, “There is so much data, growing so rapidly, that we are now looking at ‘Data Lakes’ more than Data Warehouses. Often, we won’t know what’s in there unless we conduct professional business analytics to find out. Driving licence data is one of the essential elements here in terms of setting the parameters for risk profiling and management for all businesses that allow employees to drive on their behalf.   It’s also the obvious starting point to begin to profile the driver pool with a view to encouraging better driving styles and habits.  According to recent research by Direct Line, this could cut annual fuel bills by 40%, as well as reducing wear and tear on vehicles and driving down accident rates.   With the wider acceptance of black box or mobile-based telematics solutions and the spread of “connected” vehicles into the fleet and grey fleet parcs, we shall see a far greater emphasis on fleet business intelligence and driver data analysis. The information identified will drive fleet decision making as well as wider corporate and government policies on taxation, transport and the environment.  It will also create a far richer more innovative data environment for fleet managers.”

 

More Research of Road Safety. The ADLV Will Work With Road Safety Experts

Over the course of the 2017 ADLV management will be looking to work with a number of Road Safety Organisations to identify how ‘Knowing Your Driver Better’ can boost road safety. As ADLV Director & Secretary Dave Bartleman says, “There are collaborative opportunities here to see how the data we and others generate can feed in to the road safety dynamic. We expect to announce a new research project later in the year involving the ADLV, safety experts and leading fleet executives.”

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